Job: Meeting Assistant Secretarial Support (m/w/f)

BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services.

Our client is a major international operation institution. For this client, we are looking for a dedicated

Meeting Assistant Secretarial Support (m/w/f)

Responsibilities:

• Schedule meetings with internals and interviews/negotiation meetings with bidders in coordination with the relevant Contract Officer
• Monitor acceptance of attendees and re-schedule meetings as necessary
• Submit documents into electronic visa loop in the Document Management Tool
• Monitor workflow of documents and send reminders as necessary
• Prepare contractual documents for signature once approved
• Assist Contract Officer in drafting memos and standard forms
• Handle incoming mail
• Assist the other secretaries in the division in terms of sending out and registering contractual documents and handling incoming mail
• Electronic filing of documents in Document Management Tool and SAP
• Provide other secretarial support
• Deputise for the other secretaries in the division.

Skills and Qualifications:

• Secondary education degree
• Proven administrative experience
• Fluency in written and spoken English
• Experience in organising and following up meetings
• Proficiency in MS Office package (Word, Excel, Outlook)
• ERP and Document Management experience would be considered an advantage

Your professional future:

• You will find a job in an international team that has worked on exciting and challenging topics in an innovative and creative environment.
• You will receive a performance-based compensation under attractive working conditions and a lot of creative freedom to implement their own ideas into action.

Gerne stehen wir Ihnen unter Angabe der folgenden Referenznummer für Rückfragen zur Verfügung.

Auf einen Blick